Childcare bookkeeping

Parent accounts and money coming in

We match parent payments and Child Care Subsidy (CCS) receipts to the account records, check outstanding balances and investigate differences. This helps you see what has been paid and which accounts need attention.

• Parent fees and subsidy receipts matched to account records
• Bank transactions reconciled and differences checked
• Outstanding amounts identified for follow-up

Supplier bills and payments

We record accounts payable — the bills your centre owes — and check supplier statements. We advise on payments coming due, prepare payments for your approval and submit them once approved. We agree on the access and approval process during setup.

BAS and records for your accountant

As registered BAS Agents, we prepare and lodge Business Activity Statements (BAS) and Instalment Activity Statements (IAS) within the agreed services. We can deal with the ATO about your BAS obligations and provide your tax accountant with checked records for year-end work. Your accountant’s tax work is a separate service.

Connect the daily records to your plans

Accurate books provide the starting point for budgets and cash flow forecasts. If you need more than routine monthly figures, we can include reports on income, wages, supplier costs and unpaid fees, with explanations that help you plan upcoming payments.

Choose the work you need us to take on

Bookkeeping can sit alongside your existing payroll or childcare management arrangements. If you also need attendance submissions, parent direct debits or statement emails through your childcare management system (CCMS), we can include those tasks in your detailed quote.

Common questions