The Australian childcare industry is a complex, highly regulated area. Busy childcare providers face multiple challenges every day. While you focus on the children, you also run a complex business. We have years of industry experience, and we understand your needs.
Compatible with all major childcare & accounting platforms
As active members of Child Care New South Wales, we stay constantly aligned with the latest regulatory changes and compliance initiatives.
We offer robust offsite bookkeeping and consulting services to childcare operators Australia-wide, ensuring compliance and growth for centres in every state.
We go beyond simple data entry. Our specialists build custom budgeting systems, staff ratio analyses, and robust growth strategies.
Outsourcing saves payroll, training, and overhead expenses while freeing up your valuable time. Instead of managing bookkeeping personnel, you receive highly skilled services from degreed professionals at an affordable rate.
We specialise in preparing detailed financial reviews and necessary reports to ensure you secure the absolute best value.
Click through the tabs below to explore our childcare business optimisation solutions and dedicated service lines.
A budget is not just figures on paper; it is a roadmap to profitability. Budgets make life much easier for you and your Centre Directors. Directors receive clear instructions on operational spend limits and purchase approvals. The budgeting process empowers you to evaluate if you are using resources wisely. We provide budgeting assistance to help childcare centres avoid debt, capture growth, and remain financially sound.
Your employees are essential to the success of your centre. In the childcare industry, staff payroll and payroll-related expenses represent up to 80% of all operational costs, making it vital to stay in control. Our staffing and roster reviews ensure your payroll stays fully optimised. Outsourcing payroll to us brings massive benefits: we handle payslips, superannuation contributions, payment summaries, contracts, and Fair Work Compliance, leaving you to focus on high-quality care.
Australian childcare providers struggle with endless administrative burdens. We take care of your day-to-day accounts to give you complete peace of mind. We manage accounts receivable, accounts payable, bank reconciliations, and establish structured filing systems. Plus, we will coordinate your obligations with the ATO to ensure every single BAS is accurately lodged and paid on time.
You need accurate financial reporting to make business decisions. Financial statements show which expenses are too high, when your low-income seasons occur, outstanding parent fees, and Government Child Care Subsidy (CCS) funding. Cash flow reports and projections help you navigate the low-income season of January-February. We don't just print reports; we sit down with you and explain exactly what the figures mean.
To ensure your Child Care Management System (CCMS) runs smoothly, accurate family data (DOBs, CRNs) and formalised enrolments are mandatory. Attendance reports determine the Child Care Subsidy (CCS) funding paid by the Australian Government for eligible families. The accuracy of these weekly reports is essential for your cash flow. We provide expert CCMS compliance audits and data coordination.
Read honest reviews from the childcare operators and centre directors who rely on our specialist financial support.
“I have been using The Child Care Bookkeeper for my childcare centres for the past 14 years and have always been extremely satisfied with their service. They are consistently punctual in responding to any requests and provide valuable advice on managing expenses, budgeting and generally improving our financial processes. Their reliability and professionalism has given me complete confidence that tax obligations are handled accurately and on time. Oxana is very knowledgeable in the child care sector, she is trustworthy, and is an important part of keeping our businesses running smoothly. I highly recommend her services to any operator looking for a dependable and experienced bookkeeper.”
Common questions about our specialist childcare bookkeeping and compliance services across Australia.
Stay up to date with the latest legislation, award rates, and compliance rules affecting early learning providers.
The Australian Government has committed a further $3.6 billion to extend the 15% wage subsidy for early childhood educators through to June 30, 2028, expanding eligibility and maintaining affordability fee caps.
Following the Fair Work Commission's 4.75% Annual Wage Review increase and undervaluation adjustments, updated pay rates are in effect for the Children's Services Award 2010. The changes include a simplified 8-level educator classification structure that childcare operators must reflect across payroll systems.
The ATO's mandatory 'Payday Super' legislation is now in effect. Australian childcare operators must pay employee Superannuation Guarantee (SG) contributions on the same day wages are processed, with super funds receiving payments within 7 business days. With the ATO SBSCH closed as of 30 June 2026, automated payroll clearing is essential to maintain compliance.
The Australian Government has introduced the '3-Day Guarantee', ensuring all CCS-eligible families are entitled to at least 72 hours of subsidised care per fortnight, completely removing the baseline activity test requirement.
Compulsory superannuation guarantee rates in Australia have reached the 12% legislative target. Childcare operators must ensure their payroll, award compliance, and budgeting tools are updated to accommodate this change.
Under the latest CCS guidelines, families caring for a First Nations child are now eligible for 100 hours of fully subsidised care per fortnight for that child, simplifying access and boosting centre attendance reporting requirements.
Need guidance on payroll, award rate compliance, or CCMS audits? Feel free to reach out to us.