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Specialist Childcare Expertise

Wishing you had a bookkeeper who understood childcare?

The Australian childcare industry is a complex, highly regulated area. Busy childcare providers face multiple challenges every day. While you focus on the children, you also run a complex business. We have years of industry experience, and we understand your needs.

Explore Our Services
Buying or selling a childcare centre? We can prepare or review a complete financial package to help you get the best deal.
Friendly childcare bookkeeper collaborating with centre manager
Trusted by 50+ Centres

Compatible with all major childcare & accounting platforms

xero
quickbooks
myob
Q QikKids
xplor
kidsoft
owna

Supporting the Childcare Industry

As active members of Child Care New South Wales, we stay constantly aligned with the latest regulatory changes and compliance initiatives.

Australia-wide Offsite Service

We offer robust offsite bookkeeping and consulting services to childcare operators Australia-wide, ensuring compliance and growth for centres in every state.

Complex Advisory Solutions

We go beyond simple data entry. Our specialists build custom budgeting systems, staff ratio analyses, and robust growth strategies.

Why outsource my bookkeeping?

Outsourcing saves payroll, training, and overhead expenses while freeing up your valuable time. Instead of managing bookkeeping personnel, you receive highly skilled services from degreed professionals at an affordable rate.

From just $300 + GST / week

Thinking of selling your centre?

We specialise in preparing detailed financial reviews and necessary reports to ensure you secure the absolute best value.

How We Can Help Your Centre

Click through the tabs below to explore our childcare business optimisation solutions and dedicated service lines.

Why do you need a budget? It makes you money.

A budget is not just figures on paper; it is a roadmap to profitability. Budgets make life much easier for you and your Centre Directors. Directors receive clear instructions on operational spend limits and purchase approvals. The budgeting process empowers you to evaluate if you are using resources wisely. We provide budgeting assistance to help childcare centres avoid debt, capture growth, and remain financially sound.

  • Clear operational spend limits for directors
  • Debt prevention & occupancy growth tracking
  • Capital expenditure & purchase approval workflows

Rosters, HR & Payroll: Controlling Your Highest Cost

Your employees are essential to the success of your centre. In the childcare industry, staff payroll and payroll-related expenses represent up to 80% of all operational costs, making it vital to stay in control. Our staffing and roster reviews ensure your payroll stays fully optimised. Outsourcing payroll to us brings massive benefits: we handle payslips, superannuation contributions, payment summaries, contracts, and Fair Work Compliance, leaving you to focus on high-quality care.

  • Children's Services Award & Teachers Award interpretation
  • STP Phase 2, PAYG, & superannuation compliance
  • Rostering and staff ratio cost optimization reviews

Are you overwhelmed by bills? Is your BAS/IAS overdue?

Australian childcare providers struggle with endless administrative burdens. We take care of your day-to-day accounts to give you complete peace of mind. We manage accounts receivable, accounts payable, bank reconciliations, and establish structured filing systems. Plus, we will coordinate your obligations with the ATO to ensure every single BAS is accurately lodged and paid on time.

  • Registered BAS Agents handling ATO communications
  • Parent fee reconciliations & account balancing
  • Digital accounts payable/receivable filing systems

Does your centre meet its financial goals, or do you just pay bills?

You need accurate financial reporting to make business decisions. Financial statements show which expenses are too high, when your low-income seasons occur, outstanding parent fees, and Government Child Care Subsidy (CCS) funding. Cash flow reports and projections help you navigate the low-income season of January-February. We don't just print reports; we sit down with you and explain exactly what the figures mean.

  • High-impact cash flow forecasts (especially Jan-Feb dip)
  • Detailed occupancy & parent fee analysis reports
  • Personalized explanation sessions (no raw spreadsheets)

Accurate Enrolments & CCS Reporting

To ensure your Child Care Management System (CCMS) runs smoothly, accurate family data (DOBs, CRNs) and formalised enrolments are mandatory. Attendance reports determine the Child Care Subsidy (CCS) funding paid by the Australian Government for eligible families. The accuracy of these weekly reports is essential for your cash flow. We provide expert CCMS compliance audits and data coordination.

  • QikKids, Xplor, Kidsoft, Owna & SmartCentral experts
  • Formalised enrolments & government CCS reconciliations
  • Weekly attendance compliance & integrity audits

What Our Clients Say

Read honest reviews from the childcare operators and centre directors who rely on our specialist financial support.

“I have been using The Child Care Bookkeeper for my childcare centres for the past 14 years and have always been extremely satisfied with their service. They are consistently punctual in responding to any requests and provide valuable advice on managing expenses, budgeting and generally improving our financial processes. Their reliability and professionalism has given me complete confidence that tax obligations are handled accurately and on time. Oxana is very knowledgeable in the child care sector, she is trustworthy, and is an important part of keeping our businesses running smoothly. I highly recommend her services to any operator looking for a dependable and experienced bookkeeper.”
MT
Mariem Terry Approved Provider & Multi-Centre Owner

Frequently Asked Questions

Common questions about our specialist childcare bookkeeping and compliance services across Australia.

What childcare management systems (CCMS) do you support?
We fully support all major Australian childcare software and CCMS systems, including QikKids, Kidsoft, Xplor (Office/Play), Owna, and SmartCentral. Our team handles complete attendance submissions, fee direct debits, parent balance queries, and CCMS government funding sync.
How does offsite bookkeeping work securely?
Offsite bookkeeping is highly secure and efficient. We utilize encrypted cloud-based accounting platforms (such as Xero and MYOB) combined with secure direct bank feeds. All supporting documents and invoices are uploaded via secure cloud links, eliminating physical paper storage and ensuring your financial records are safe, backed up, and accessible from anywhere.
Do you provide BAS lodgement and ATO communications directly?
Yes. As registered BAS agents, we prepare, check, and lodge your Business Activity Statements (BAS), Instalment Activity Statements (IAS), and PAYG withholding declarations directly with the Australian Taxation Office (ATO). We liaise directly with the ATO on your behalf and coordinate seamlessly with your tax accountant for year-end corporate tax preparations.
What childcare employee payroll awards do you cover?
Childcare payroll is complex due to strict regulatory staffing ratios and employee classifications. We specialize in managing and interpreting the Children's Services Award 2010 and the Educational Services (Teachers) Award 2010. We ensure correct modern award rates, monitor overtime, calculate leave entitlements, and handle Single Touch Payroll (STP Phase 2) reporting automatically.
Can I get a discount for multiple childcare centres?
Yes, definitely! We offer custom package discounts for multi-centre operators. When you open the Online Quote Calculator, you can calculate the baseline quote for each centre separately, and then contact us to discuss multi-centre loyalty discounts tailored to your business structure.
Do you work with not-for-profit centres?
Yes, absolutely. We work with a number of community and not-for-profit childcare centres across Australia. We understand that not-for-profit operations have unique grant funding, tracking, and board-reporting requirements. We provide comprehensive bookkeeping solutions that include dedicated grant acquittal reconciliations and additional compliance support to ensure a smooth, stress-free annual audit process.

Australian Childcare Finance News

Stay up to date with the latest legislation, award rates, and compliance rules affecting early learning providers.

Have Questions? Keep In Touch!

Need guidance on payroll, award rate compliance, or CCMS audits? Feel free to reach out to us.

Online Quote Calculator

To build your customised package quote, select the required services from the checklist below. Extra advisory services such as custom budgeting, Cash Flow reporting, and forecasting are optional and subject to additional agreement.

Includes: Submitting attendances weekly, CCMS data integrity sync, parent fee direct debits, and emailing monthly parent statements.

Includes: Processing payslips, onboarding employees, monitoring leave entitlements, PAYG/STP compliance, superannuation contributions, and Award interpretation.

Includes: Recording parent fees and government CCS subsidy payments, expense reconciling, bank reconciliation, BAS/GST lodgement, and liaison with the ATO and your tax accountant.

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Selected package estimation for your centre is only:

$0 + GST / week

Final cost is subject to direct reviews. Form quotes are for single, small-to-medium off-site centres. Multi-centre discounts are available.

A valid email address is required.

Terms & Conditions: Quote proposal is valid for 3 weeks from the date of issue. Standard SLA contracts apply. All client details are securely processed in accordance with Australian privacy guidelines.